Event Sponsor Terms of Service

§1 Subject of the Agreement

The subject of the agreement encompasses sponsorship rights and obligations for AIFN events, such as the AI for Marketing Summit 2024. Sponsorship may include branding opportunities, speaking slots, and other promotional activities detailed in the sponsorship package agreed upon. Participation as a sponsor is confirmed through the submission of company details and is binding post-confirmation, with a cancellation window of 48 hours for a full refund.

§2 Terms of Payment

  • All sponsorship fees are stated exclusive of VAT/GST.
  • Payment is due upon receipt of the invoice, which will be issued following the confirmation of sponsorship details.
  • Payment can be made via PayPal, bank transfer, or other pre-approved payment systems. Payments made through certain platforms may incur additional charges.
  • AIFN retains the right to seek indemnity for chargebacks or other payment disputes caused by the sponsor.

§3 Sponsor Obligations

  • Sponsors agree to use data collected during the event in compliance with applicable data protection laws and will not distribute it to third parties without consent.
  • Sponsors must ensure that their promotional materials and activities do not infringe on intellectual property rights or any applicable laws.
  • Sponsors are required to indemnify AIFN from any claims arising due to breach of these obligations, unless the breach is beyond the sponsor’s control.
  • Promotional material must be submitted in acceptable formats and may be used by AIFN solely for the purpose of event promotion.

§4 Warranty and Disclaimers

  • AIFN provides sponsors with data on event participants as per the sponsorship package. No warranty is provided regarding the accuracy or completeness of this data.
  • AIFN is not liable for any indirect damages including lost profits or other incidental damages arising from sponsorship.

§5 Limitation of Liability/Indemnification

  • AIFN’s liability for damages, other than those resulting from injury to life, body, or health, is limited to damages caused by intentional misconduct or gross negligence, or as a result of a fundamental breach of contract.
  • Liability for unforeseeable or indirect damages is expressly excluded.

§6 Data Protection

  • AIFN complies with applicable data protection laws concerning the handling of sponsor and participant data.
  • Sponsor data will be used solely for contractual purposes and will not be disclosed to third parties without explicit consent, except as required by law.

§7 Duration and Termination of the Contract

  • The contract remains in effect for the duration of the event.
  • In the event of a cancellation by the organizer, the sponsor shall be compensated 100% of the fee offered.
  • Sponsors may cancel within 48 hours of confirmation for a full refund. Cancellations after this period will not be refunded.
  • AIFN reserves the right to terminate the contract for just cause, including breach of obligations by the sponsor.

§8 Final Provisions

  • The terms of this agreement are governed by the laws applicable in the location of the event venue.
  • Should any provision of this contract be found invalid, the remaining provisions shall continue in effect. Invalid provisions will be replaced by ones that achieve the intended commercial and legal effect.

§9 Media and Intellectual Property

  • AIFN reserves the right to use any photos or videos taken during the event for promotional purposes across all media platforms indefinitely. Sponsors agree to this usage by participating in the event.
  • Sponsors can request not to use specific images or videos for promotions before the event. Once content is published, it cannot be retracted from social media channels.
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